The Only Accounts Payable Automation Solution You Need!
Our Accounts Payable Automation Software RapidAP makes your AP process faster, easier and far more efficient.
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Why Automate Invoice Processing?
Manual invoice processing is error-prone, expensive, and inefficient.
Manual invoice processing poses several challenges. It is highly error-prone, leading to discrepancies and potential financial losses. The process is also time-consuming, reducing overall productivity. Additionally, the labour costs associated with manual processing can significantly increase operational expenses. Tracking the status of invoices becomes difficult, often resulting in delayed payments. As organisations grow, manual processing struggles to keep up with the increased volume, creating scalability issues. Furthermore, there is a heightened risk of non-compliance with financial regulations due to errors and inefficiencies.
Check out how much you can save with AP Automation
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* Including implementation costs
The calculation is generated with a computer driven mathematical model and relies on user input. Future costs estimates are based on many assumptions and may fluctuate. These estimations are intended as a guide only.
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How Does Our AP Automation Work?
Centralise Invoice Collection
- Instead of receiving invoices through various channels (email, fax, mail), you establish a single point of entry. This could be a dedicated email address, a web portal, or integration with your supplier’s system.
- The AP automation software continuously monitors this central location for new invoices.
Automatic Data Entry with OCR
- When a new invoice arrives in the designated location (e.g., email), the software leverages Optical Character Recognition (OCR) technology.
- OCR extracts relevant data from the invoice, such as vendor name, invoice number, date, amount, and line items.
Automate GL Coding
- The software uses pre-defined rules or machine learning to automatically assign General Ledger (GL) codes to each line item on the invoice.
- These codes categorise the expense and ensure proper accounting treatment.
Set Up Automated Invoice Verification
- The extracted data is compared against existing purchase orders or contracts.
- Discrepancies are flagged for manual review, while invoices matching purchase orders can proceed automatically.
Streamline Approval Workflows
- The software routes invoices requiring approval to designated personnel based on pre-defined rules (e.g., amount thresholds).
- Approvers can review and electronically approve invoices within the system.
Facilitate Seamless Payments
- Once approved, the software initiates payments according to your preferred method (e.g., electronic funds transfer, check printing).
- The system can also automatically update your accounting records.
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