Civica Authority integration with RapidP2P
Our RapidP2P suite integrates seamlessly with Civica Authority, enhancing the efficiency and accuracy of accounts payable (AP) processes while ensuring compliance and reducing manual workloads.
What is Civica Authority
Civica Authority is a comprehensive management platform designed for local government and organisations, providing extensive capabilities for finance, asset management, and service delivery. By integrating RapidP2P, organisations can fully automate their AP workflows, improve visibility, and strengthen financial controls.
Key Benefits of Integration
Automated Invoice Processing with RapidAP
Utilising advanced Optical Character Recognition (OCR), RapidAP captures, classifies, and extracts data from invoices efficiently. The extracted data is validated and checked for compliance before being transferred into Civica.
Comprehensive Compliance Checks
RapidAP performs vendor and tax number verifications through ABN lookups, checks for duplicates within Civica’s records, and ensures currency matches and PO validation. These measures help maintain accuracy and compliance.
Seamless Data Transfer
Integration with Civica is facilitated through web services, allowing for real-time data validation and invoice processing.
RapidAP supports PEPPOL network integration, enabling electronic invoicing that aligns with modern standards and facilitates streamlined document processing.
Line-Item Matching and Validation
The integration supports PO line-item matching, ensuring that details such as item descriptions, quantities, and totals align between invoices and Civica’s records.
Seamless integration with real results!
Why Choose RapidP2P?
- Streamlined Automation: Reduces manual handling, minimising errors and increasing processing speed.
Enhanced Compliance: Ensures adherence to tax regulations and organisational standards with built-in validation checks.
Real-Time Updates: Offers up-to-date data synchronisation between RapidP2P and Civica Authority, facilitating efficient financial management.
How RapidP2P Works with Civica
1. Document Capture and Data Extraction
Invoices are ingested through RapidAP, either via email, scanned documents or manual upload, and data is extracted using OCR technology. Fields such as invoice numbers, amounts, and vendor details are automatically captured.
2. Compliance and Validation
Extracted data is validated against Civica Authority’s master records for vendor verification, ABN checks, and duplicate prevention. These steps ensure the data meets compliance standards before processing.
3. Purchase Order and Line-Item Checks
RapidP2P automatically validates purchase order invoices by matching PO numbers, vendor details, and line-item data with Civica Authority’s records. This ensures financial accuracy, reduces manual errors, and speeds up invoice processing. The integration enhances compliance, streamlines AP workflows, and supports efficient, audit-ready operations without the need for time-consuming manual checks.
4. Data Export and Synchronisation
Approved invoices are exported to Civica Authority through an API, maintaining consistency and accuracy. This export process covers both PO and non-PO invoices and Credit Notes.
Start Your Automation Journey
Experience a transformation in your accounts payable operations by integrating RapidP2P with Civica. Achieve greater efficiency, compliance, and visibility throughout your procurement-to-pay processes.
Contact Efficiency Leaders today to discover how our tailored solutions can streamline your financial workflows and optimise your P2P processes.
