Seamless integration with Civica
Enhance the efficiency and accuracy of accounts payable (AP) processes while ensuring compliance and reducing manual workloads.
civica + RapidP2P
Improve visibility and strengthen financial controls with Civica integrated with RapidP2P modules
Civica Authority is a comprehensive management platform designed for local government and organisations, providing extensive capabilities for finance, asset management, and service delivery. By integrating RapidP2P, organisations can fully automate their AP workflows, improve visibility, and strengthen financial controls.
Automated Invoice Processing with RapidAP
Utilising advanced Optical Character Recognition (OCR), RapidAP captures, classifies, and extracts data from invoices efficiently. The extracted data is validated and checked for compliance before being transferred into Civica.
Comprehensive Compliance Checks
RapidAP performs vendor and tax number verifications through ABN lookups, checks for duplicates within Civica’s records, and ensures currency matches and PO validation. These measures help maintain accuracy and compliance.
Seamless Data Transfer
Integration with Civica is facilitated through web services, allowing for real-time data validation and invoice processing.
RapidAP supports PEPPOL network integration, enabling electronic invoicing that aligns with modern standards and facilitates streamlined document processing.
Line-Item Matching and Validation
The integration supports PO line-item matching, ensuring that details such as item descriptions, quantities, and totals align between invoices and Civica’s records.
Seamless integration, real results
Why integrate Civica with RapidP2P?
Streamlined Automation: Reduces manual handling, minimising errors and increasing processing speed.
Enhanced Compliance: Ensures adherence to tax regulations and organisational standards with built-in validation checks.
Real-Time Updates: Offers up-to-date data synchronisation between RapidP2P and Civica Authority, facilitating efficient financial management.
Civica is a global leader in public sector software, offering solutions that support critical services in government, healthcare, and education. Their ERP systems enhance operational efficiency, improve service delivery, and provide robust data analytics.
How RapidP2P Works with Civica Authority
Document Capture and Data Extraction
Invoices are ingested through RapidAP, either via email, scanned documents or manual upload, and data is extracted using OCR technology. Fields such as invoice numbers, amounts, and vendor details are automatically captured.
Compliance and Validation
Extracted data is validated against Civica Authority’s master records for vendor verification, ABN checks, and duplicate prevention. These steps ensure the data meets compliance standards before processing.
PO and Line-Item Checks
For PO invoices, RapidP2P verifies that PO numbers, vendor matches, and line-item details align accurately with Civica Authority’s records. This ensures the integrity of financial data and smooth processing.
Data Export and Synchronisation
Approved invoices are exported to Civica Authority through an API, maintaining consistency and accuracy. This export process covers both PO and Non-PO invoices and Credit Notes.
Leverage the power of RapidP2P integrated with Civica to transform your procurement processes.
Contact us today to learn how you can achieve greater efficiency, compliance, and visibility throughout your procure-to-pay processes.
