Accounts Payable Automation for Australian healthcare organisations
Australian healthcare organisations operate in complex, high pressure environments where continuity of service is essential.
Speed matters in healthcare, but it can’t come at the expense of accuracy, transparency, or governance.
The hidden operational cost of manual accounts payable in Healthcare
Healthcare finance teams often support large, decentralised organisations with limited administrative capacity at the site level.
Invoices are frequently printed, scanned, rehandled, and manually approved across multiple locations before reaching central finance teams. This can create delays, increase the risk of error, and limit visibility across the organisation.
The realities of accounts payable in healthcare often include:
Paper based invoices moving between sites and finance teams
Duplicated effort through printing and rescanning
Delays caused by missing approvals or exceptions
Limited visibility of invoice status
Increased exposure to error and fraud
Moving to a fully paperless process
Lower printing, scanning, and document handling costs
Faster turnaround from invoice receipt through to approval and payment
Less time spent rehandling invoices across multiple teams and locations
Stronger sustainability outcomes through reduced paper use
Supporting Peppol eInvoicing in Healthcare
Peppol eInvoicing is becoming increasingly important across Australian healthcare, aged care, disability services, and government-funded providers.
RapidAP fully supports Peppol, allowing healthcare organisations to receive, process, and manage Peppol eInvoices within the same governed accounts payable workflow.
Peppol eInvoices are captured digitally at source
validation and business rules are applied consistently
approvals and exceptions are managed in the same way as other invoices
audit trails and compliance controls are maintained
Built-in PEPPOL support, not bolted on
By supporting Peppol natively, Rapid helps healthcare organisations reduce manual handling, improve data quality, and prepare for growing eInvoicing adoption without changing their core processes.
How we help Healthcare Organisations transform finance with our AP Solution
At Efficiency Leaders, we understand the financial transformation challenges facing healthcare organisations. Our AP Solution addresses these by automating key processes and integrating seamlessly with existing systems, driving greater efficiency, accuracy, and transparency across finance.
The result: reduced administrative overheads, stronger compliance, and improved overall financial health.
Optimising Invoice + Payment Processing
Healthcare organisations often deal with complex payment regulations and a high volume of paperwork. Our solutions automate and streamline invoice and payment processing, reducing the risk of errors and delays. This leads to improved cash flow and operational efficiency.
Enhancing Compliance + Reducing Errors
Compliance with healthcare regulations is critical for healthcare organisations. Our solutions provide robust compliance checks and secure data handling, ensuring that all financial processes adhere to local and international standards. This helps healthcare organisations maintain trust with their suppliers and regulatory bodies.
Improving Financial Transparency + Control
Accurate and up-to-date financial information is essential for healthcare organisations to make informed decisions. Our solutions provide real-time visibility into financial processes, enabling healthcare organisations to monitor financial performance, manage budgets effectively, and make data-driven decisions.
Streamlining Supplier Management
Managing a diverse range of suppliers can be challenging for healthcare organisations. Our vendor management solutions simplify the onboarding process, enhance communication, and foster stronger supplier relationships. By providing a centralised platform for supplier information and real-time tracking of payments and invoices, we enhance the efficiency and transparency of supplier interactions.
Achieving Cost Efficiency
Cost control is a major concern for healthcare organisations. Our solutions help healthcare organisations reduce costs by automating labor-intensive processes, eliminating paper-based workflows, and improving overall operational efficiency. These cost savings can then be redirected to other critical areas, such as patient care and medical research.
Supporting Sustainable Practices
We recognise the importance of sustainability in healthcare operations. By reducing reliance on paper and promoting electronic workflows, our solutions contribute to more environmentally friendly practices. This not only helps healthcare organisations meet their sustainability goals but also sets a positive example for the community.
Designed for decentralised healthcare environments.
Rapid is designed for healthcare organisations with many sites, departments, and cost centres.
Invoices are captured digitally and flow through a single governed process, regardless of where they originate. Approvals are routed automatically based on rules and delegations, while exceptions are handled centrally rather than chased manually.
This approach allows shared services and finance teams to maintain control, while removing administrative burden from clinical and frontline staff.
Fraud prevention and supplier bank verification with EFTsure
Independent supplier bank account verification
Independent supplier bank account verification confirms supplier payment details through secure and trusted validation processes, helping ensure payments are sent to legitimate accounts and reducing the risk of fraud or errors.
Validation of bank detail changes over time
Validation of bank detail changes over time ensures that any updates to supplier banking information are properly reviewed and authenticated, helping maintain accurate records while protecting organisations from unauthorised or suspicious changes.
Early detection of impersonation and fraud attempts
Early detection of impersonation and fraud attempts identifies suspicious behaviour, unusual requests, or inconsistencies in supplier communications before payments are processed, helping organisations prevent financial loss.
Reduced reliance on manual or email based verification
Reduced reliance on manual or email based verification improves efficiency by removing time consuming checks and unsecured communication methods, while strengthening payment security through automated verification processes.
Moving to a fully paperless process
Faster processing without sacrificing compliance
- real-time visibility of invoice status.
- faster resolution of exceptions.
- consistent application of finance policies.
- confidence that compliance requirements are being met.
This enables faster turnaround without shortcuts.
Audit-ready by design
Healthcare organisations operate under strict compliance and reporting obligations.
Rapid provides a clear record of every invoice, approval, change, and exception.
Supplier validation steps are documented, approvals are traceable, and policies are applied consistently.
This supports internal governance, external audits, and ongoing risk management without adding administrative burden.
Proven outcomes for healthcare organisations
Healthcare success stories
Prior to RapidAP, site managers printed approximately 16,000 pages of invoices each month, scanned them, and sent them to head office for payment, where the same pages were printed again to process.
St John Ambulance NSW
Reduced invoice processing time to approximately five minutes, improving responsiveness while maintaining compliance and control.
A better way to manage accounts payable in local healthcare
RapidAP is built for Australian healthcare organisations that need efficiency, reliability, and governance at scale, while preparing for future requirements such as Peppol eInvoicing.
If your organisation is looking to remove paper, reduce processing time, prevent fraud, support Peppol, and strengthen compliance without adding administrative burden to frontline teams, Rapid provides a proven and practical solution.
