Accelerate your Accounts Payable Process
Accounts Payable automation that saves time and money while boosting efficiency.
Manual invoicing challenges
Why automating invoice processing is critical.
Manual invoice processing presents a range of challenges for organisations. It is inherently prone to human error, which can lead to discrepancies, financial losses, and compliance risks. The process is also labour-intensive and time-consuming, diminishing productivity and inflating operational costs.
Tracking invoice status becomes increasingly difficult, often resulting in delayed approvals and payments. As organisations scale, manual processes struggle to manage growing volumes efficiently, creating significant scalability issues.
These limitations not only hinder operational performance but also increase the risk of non-compliance with financial and regulatory requirements.
The Solution: Accounts Payable Automation with
RapidAP is the accounts payable automation module within RapidP2P, our powerful end-to-end procure-to-pay automation suite.
It’s designed to streamline and simplify the entire accounts payable process—from invoice capture and data extraction to approval workflows and payment readiness. RapidAP reduces manual effort, minimises errors, and ensures faster, more accurate processing of invoices.
why choose RapidAP?
RapidAP is a powerful accounts payable module that simplifies and streamlines the entire accounts payable process.
Centralised Invoice Collection
- Instead of receiving invoices through various channels (email, fax, mail), you establish a single point of entry. This could be a dedicated email address, a web portal, or integration with your supplier’s system.
- The AP automation software continuously monitors this central location for new invoices.
Automatic Data Entry with OCR
- When a new invoice arrives in the designated location (e.g., email), the software leverages Optical Character Recognition (OCR) technology.
- OCR extracts relevant data from the invoice, such as vendor name, invoice number, date, amount, and line items.
Automated GL Coding
- The software offers intelligent previous coding logic to automatically assign General Ledger (GL) codes to each line item on the invoice.
- These codes categorise the expense and ensure proper accounting treatment.
Automated Invoice Verification
- The extracted data is compared against existing purchase orders or contracts.
- Discrepancies are flagged for manual review, while invoices matching purchase orders can proceed automatically.
Streamlined Approval Workflows
- The software routes invoices requiring approval to designated personnel based on pre-defined rules (e.g., amount thresholds).
- Approvers can review and electronically approve invoices within the system.
Facilitate Seamless Payments
- Once approved, the software initiates payments according to your preferred method (e.g., electronic funds transfer, check printing).
- The system can also automatically update your accounting records.
✔ Automated invoice capture & validation for error-free approvals
✔ Seamless PO matching for faster processing and reconciliation
✔ Built-in fraud detection to verify banking details and prevent duplicate payments
See how much you can save with AP Automation
Free Accounts Payable Processing Costs Calculator
Use our Accounts Payable Processing Calculator to compare manual invoicing costs with automated invoicing costs and see how much you can save by automating your Accounts Payable.
Remember our RapidAP reduces your costs by 82%. Use it as a benchmark when choosing an Accounts Payable Automation Software.
Contact Details
* Including implementation costs
The calculation is generated with a computer driven mathematical model and relies on user input. Future costs estimates are based on many assumptions and may fluctuate. These estimations are intended as a guide only.
What are the benefits of AP Automation?
If I already use OCR for my invoices, do I still need AP Automation?
Having an OCR will make your life significantly easier. However, it can’t do what an AI-driven AP Automation Automation Solution like RapidAP can do.
An AP Automation solution learns data patterns, interprets the data elements, and answers questions about tax lines, PO numbers and more without telling the system the exact location of those fields. This is something that OCR can’t do by itself.
RapidAP is an AI-driven platform that uses the latest OCR and invoice life-cycle management technology available on the market allowing us to improve our clients’ efficiencies way beyond the market average.
Why is configuration important?
Each company has its own approved hierarchy, invoice categories, auto-approval rules, approval procedures, business logic, and workflow rules.
Therefore, every company needs an AP automation solution that can be configured according to their business. RapidAP helps you configure the solution according to your own rules and business logic.
proven results
Smarter accounts payable starts here.
By eliminating manual data entry and reducing human error, RapidAP helps finance teams improve compliance, increase visibility, and free up resources for more strategic tasks.
The platform’s intelligent automation ensures invoices are processed promptly and efficiently, enabling timely payments, stronger supplier relationships, and scalable AP operations that support business growth.
Touchless Experience
RapidAP leverages advanced machine learning, AI, and the latest OCR technology to deliver a truly touchless accounts payable experience.
Smother User Adoption
Personalised Experience
Our solution comes with business rules flexibility that enables organisations to cater to changes as and when their business and processes dictate.
Rapid Return On Investment
RapidAP starts reducing your invoice processing costs from day 1 ensuring you get your returns within 6-18 months of deployment.
Easy integration with more than 98% of ERPs in the market.
dashboard reporting
Complete visibility with real-time reporting
The Dashboard Reporting module gives finance and procurement teams real-time insights into every stage of the procure-to-pay process.
From spend analysis to workflow performance, users gain a clear view of operations through customisable, easy-to-use dashboards.
Whether you’re managing compliance, identifying bottlenecks, or forecasting spend, our reporting tools put the right data at your fingertips.
Real-time Data
Up-to-date metrics across your P2P processes.
Actionable Insights
Leverage powerful analytics to identify trends, uncover opportunities, and make informed decisions that propel your financial strategy forward.
Enhanced Efficiency
Automate routine tasks and reduce manual intervention, freeing up your team to focus on high-value activities.
Custom Reporting
Tailor your reports to meet specific business needs with flexible and customisable reporting options, providing you with the precise information you need.
Improved Compliance
Maintain compliance with regulatory requirements through robust reporting and audit trails, reducing the risk of errors and non-compliance.
User-friendly Interface
Navigate effortlessly through an intuitive interface designed for ease of use, ensuring your team can quickly adapt and maximise the module’s potential.
Don’t let manual processes stall your growth. Let automation drive your finance forward.
Get in touch to book a free demo with one of our solutions specialists.